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Privacy policy

CCES Report Doping system developer
The system is developed and provided by Got Ethics A/S, Bag Elefanterne 3 st., 1799 Copenhagen V, Denmark (hereinafter called the “Developer”) on behalf of the Canadian Centre for Ethics in Sport (CCES), 201-2723 Lancaster Road, Ottawa, ON, K1B 0B1. 

How is the CCES in compliance regarding the handling of personal information?
The CCES ensures that the personal information it processes in connection with its anti-doping activities is protected in accordance with applicable data protection and privacy laws, principles and standards.

The CCES also complies with the provisions of the World Anti-Doping Agency (WADA) International Standard for the Protection of Privacy and Personal Information as incorporated into the Canadian Anti-Doping Program (CADP).

This policy sets out in general terms how personal information for anti-doping purposes will be processed by the CCES. 

What types of personal information are collected for anti-doping purposes?
The CCES may collect personal information for anti-doping purposes including, but not limited to, information relating to an individual, such as:
  • identity (i.e. name, nationality, date of birth, gender, event, level of competition, membership affiliations, the names and details of other persons, such as medical professionals, working with, treating or assisting the individual in a sport and anti-doping context);
  • therapeutic use exemptions;
  • doping controls (including test distribution planning, sample collection and handling, anti-doping test results, laboratory analysis, results management, hearings, sanctions and appeals). 
If the person submitting an incident through the app or website does not disclose any personal data by his/her own free will, no personal data about that person will be collected. Only if they choose to disclose personal data, this data (typically name and contact details) will be collected. 

Purposes for which your personal information may be processed
The CCES and its third party agents shall only process the collected Personal Information where necessary and appropriate to conduct their anti-doping activities under the CADP and related WADA International Standards or where otherwise required by applicable law and where there is no conflict with applicable privacy and data protection laws. This includes, but is not limited to, processing personal information:
  • to determine eligibility for a therapeutic use exemption;
  • to conduct testing, including target testing, and to record the results from such testing;
  • to conduct investigations to determine potential breaches of the CADP;
  • to carry out results management under the CADP, including associated disciplinary hearings, appeals and adjudications, and to publish outcomes. 
How is data being processed?
The reported data will be transferred to the CCES’ web-based report doping system through a secure and encrypted channel and processed further within that system. The data is then carefully reviewed by the CCES Intelligence and Investigations Unit. 

The CCES may do the following with the data:
  • collect information relating to anti-doping and critically analyze its content and validity to determine whether it should be considered as intelligence;
  • meet and collaborate with other anti-doping organizations, sport organizations, public authorities, WADA accredited laboratories, and government agencies to share intelligence pertaining to anti-doping matters; or
  • contribute intelligence to test distribution planning. 
How is the data safeguarded?
The personal data collected via the app or website is safeguarded by the Developer according to European laws for data protection and by CCES according to WADA’s International Standard for the Protection of Privacy and Personal Information (ISPPPI). The collected personal data is encrypted at all times and stored in a hosting centre that is certified through regular auditing in accordance with SOC 1 SSAE 18 Auditing and Reporting Standard.

Personal Information may be disclosed by the CCES to third party agents, including authorized service providers, in connection with the fulfilment of the CCES’s anti-doping activities as specified in the CADP.

Personal Information shall not be disclosed to other anti-doping organizations except where such disclosures are necessary to allow the anti-doping organizations receiving the personal information to conduct anti-doping activities under the CADP or under the World Anti-Doping Code (Code) and in accordance with all applicable privacy and data protection laws.

Personal information shall not be disclosed to third parties other than as set out above, except where such disclosures:
  • are required by law;
  • take place on the basis of informed, express and written consent; or
  • are necessary to assist law enforcement or governmental authorities in the detection, investigation or prosecution of a criminal offence or breach of the CADP, provided that the personal information requested is directly relevant to the offence or breach in question and cannot otherwise be obtained by the authorities. 
If you have any questions regarding the CCES Report Doping process, please feel free to contact the CCES at 1-800-710-CCES (2237) or intelligence@cces.ca.